Move Coordinator Job Description

Project Moves and Incremental Moves:

● For Projects, work with Occupancy Planner to understand block plan and special requirements
for group

● Attend kick off meeting for introduction to customer representative, usually executive admin.
● Responsible for the outcome of the move processes, customer satisfaction, move
communication, and transparency and reconciliation of costs associated with all move‐related
● Ensure necessary Corporate Real Estate policies are followed and appropriate approvals
● Review layout and survey move in & move out locations.
o Assess cubicle condition, order missing parts, ergo changes.
o Schedule vendor for scrap pick up, recycle or reuse excess furniture, and remove chairs.
● Work with customer representative.
o Update move matrix, fill in customer information, technical requirements.
o Receive, compile and scrub move lists for potential issues
o Review furniture layout, determine location for files and storage.
o Review ergo requirements for each employee, make arrangements for ergo desks as
o Deliver boxes, Move Labels, Post pin ups, & deliver move instructions.
o Determine Mobile locations and prep furniture for drop in stations.
● Provide move documents to move team, telecom, & IT.
o Provide space drawing for origin and destination locations.
o Provide move packet with matrix, drawings, phone requirements documents.
o Work with IT to ensure server connectivity & sufficient data drops for customer.
● Schedule all vendors for pre‐move and move day activities.
o Schedule disconnects and reconnects of computer, servers, printer, and phones.
o Schedule movers and alert security, provide all names for badging.
o Run pre move meeting and provide move schedule.
o On site for all vendors and customer during move.
o Review completed move and make adjustments with vendor.
o Submit service tickets to have space cleaned, keys and chairs at desk.
o Schedule and run Post move rooms and activities.
● Post move follow up with customer
o Provide welcome documents, with information on new location and site services.
o Provide punch list to vendors with open items.
o Pick up crates and/or boxes.
o Clear contents of origin location, clean up for next group move in.
o Close out documents, billing, submit CAD and matrix to archive database for updates.
Other Tasks
o Following project and incremental moves, update seat assignment for accurate data
reports in OVSM
o Work with Field Move & Space Coordinators to review CAD drawings to ensure
accuracy as needed
o Manage small projects as needed
▪ Manage Furniture, Data, Electrical, and Paint Vendors
▪ Responsible for communication to end users
▪ Follow through with FM to ensure building wide email is issued
▪ Notify Security of vendor access, timing, etc.
o Be an effective "change agent" by reviewing current processes, policies, and practices
and initiate discussion regarding the benefit of change
o Other projects, special assignments, and administrative duties as assigned

Software Knowledge
● Microsoft Office (Excel, Word, PowerPoint, Visio)
Education / Yrs of Experience
● College preferred but not required with at least 3 years experience in a corporate environment.

About JLL JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. A Fortune 500 company with annual fee revenue of $5.2 billion and gross revenue of $6.0 billion, JLL has more than 230 corporate offices, operates in more than 80 countries and has a global workforce of more than 60,000. On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 4.0 billion square feet, or 372 million square meters, and completed $138 billion in sales, acquisitions and finance transactions in 2015. Its investment management business, LaSalle Investment Management, has $56.4 billion of real estate assets under management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit

JLL is committed to developing and maintaining a diverse workforce, and strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship. Please visit for additional information on JLL's commitment to equal opportunity.