DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diversecustomers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.
This position is located in the Department of Labor, Office of Workers' Compensation Programs (OWCP), Division of Energy Employees' Occupational Illness Compensation (DEEOIC), District Office of the Final Adjudication Brach (FAB). The mission of EEOIC is to establish operational program policies, regulation and procedures for the implementation of the Energy Employees' Occupational Illness Compensation Program Act (EEOICPA) and to provide technical guidance and assistance on the processing of claims filed under the EEOICPA. This position is that of Secretary to the Branch Chief, providing clerical and administrative assistance to the Branch Chief and other staff.
- This position is outside the bargaining unit.
- The full performance level is GS-06. TRAVEL REQUIRED
No KEY REQUIREMENTS
Appointment to this position may require a background investigation.
Requires a probationary period if the requirement has not been met.
Must be at least 16 years of age. DUTIES:
Receives telephone calls and in-person visitors. Ascertains the nature of each call or visitor and determines the appropriate action, personally taking care of routine matters and referring difficult technical matters to staff members.
Prepares responses to requests for information by the required deadlines from source materials. Anticipates need for information and systematically prepares material so that it is immediately available for the supervisor's needs.
Reads incoming correspondence, publications, regulations and directives which may affect Branch operations. Determines those that can be acted upon personally and takes necessary action.
Establishes and maintains subject matter files, exercises initiative establishing or revising files to meet current needs and demands for materials.
Maintains the Branch Chief's calendar and schedules appointments and meetings using own initiative. Reschedules appointments when in becomes apparent that Branch Chief cannot attend as scheduled.
Makes travel arrangements for staff members and maintains records of itineraries while staff are in travel status.
Uses various software programs to produce a variety of documents including database or spreadsheet software to enter, revise, sort, calculate and retrieve data for standard reports, and uses graphic software to prepare charts. QUALIFICATIONS REQUIRED:
Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-05, in the Federal Service. Specialized experience is experience establishing and maintaining office files; preparing and advising staff on preparing correspondence and reports; making travel arrangements and maintaining calendars.
This position requires a typing proficiency of 40 words per minute.
Education cannot be substituted at the grade GS-06.
Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements. HOW YOU WILL BE EVALUATED:
If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.
Category A: Best Qualified - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.
Category B: Well Qualified - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.
Category C: Qualified - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.
Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:
Computer Skills – Uses computers, software applications, databases, and automated systems to accomplish work.
Attention to Detail – Is thorough when performing work and conscientious about attending to detail.
Communication – Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues and responds appropriately.
Interpersonal Skills – Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Managing and Organizing - Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)
INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration. ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".
Click Application of Veterans Preference for Category Rating Jobs for more information.
To preview questions please click here .
You can review our benefits at:
OTHER INFORMATION: The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
The Department of Labor does not make unfavorable hiring decisions on the basis of an applicant's previous or current unemployment, or the fact that an applicant has experienced financial difficulty through no fault of his/her own and has undertaken good faith efforts to meet his/her financial obligations. Consideration is given to financial status in relation to appointments only where required by law, regulation, or Executive Order.
Refer to these links for more information: GENERAL INFORMATION , REASONABLE ACCOMMODATION , ADDITIONAL DOCUMENTATION , SELECTIVE SERVICE REGISTRATION , PROBATIONARY PERIOD , FORMER FEDERAL EMPLOYEES HOW TO APPLY: Follow the 5 steps below to apply. Your application and ALL required supplemental documents must be received before the job closes -this job has an application limit of 100 and will close at 11:59 pm Eastern Time (ET) on the date the limit is reached or on the vacancy closing date, whichever occurs first. If the announcement closes on the date the limit is reached, applicants will no longer be able to edit their applications. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.
For more details, click How To Apply Detailed Instructions Document . For help, refer to the Vacancy Contact in the "Questions about this job" section. SAVE your information before the 30 MINUTE TIMEOUT!
STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions. If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week). Otherwise, your application may be considered incomplete.
STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on www.usajobs.gov, click on the title and proceed.
STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date. For details: click How to Submit Supplemental Documentation Document . Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
STEP 4 - Review Application and click Finish Click here to submit an updated resume after initial application.
STEP 5 - Edit Application as needed by 11:59 pm ET on the date this job closes
REQUIRED DOCUMENTS: The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document . You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.
- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty ). Without this documentation, you will not receive veteran's preference. For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx
- Displaced Employee Placement Documents – Only required if requesting priority consideration under CTAP or ICTAP eligibility.
- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted
Labor, Ofc of Workers' Compensation Programs
200 Constitution Ave., NW