In general, a Staff Assistant is responsible for components of administrative functions that are typically performed by an administrator or professional level class that have been delegated by the manager to support an operational or functional area(s). A Staff Assistant performs paraprofessional level work to execute components of a specific administrative function(s) in the operations of an organization, and recommends and offers informed opinions to management on courses of action based on specialized knowledge of rules, policies and procedures regarding assigned management functions sufficient to be able to administer them within an established framework. Further, a Staff Assistant must exercise judgment in selecting the most pertinent guideline, interpret precedents, adapt standard practices to differing situations and recommend alternative actions in situations without precedent
Work assignment is performed within an established framework under general instructions but requires simultaneous coordination of assigned functions or projects in various stages of completion.
Public Works services have earned Denver an international reputation as a beautiful city. Public Works employees have helped to build this reputation through the quality of our work; work that directly impacts the quality of our environment, transportation and construction. Public Works is a diverse department that shares one common goal, working to improve our quality of life in Denver.
The primary responsibility of this position is to administer the Prequalification of Construction Contractors. This duty includes review and analysis of complex application document, identifying form of business entity, years in business, safety rating, litigation disclosure, and review of completed projects for scope, size, and applicability to categorical requirements, interpretation of audited financial statements for applicant's financial capacity, and analysis of requests for Project Specific Permission.
Ensure all applications are complete, contacting the contractor via phone or email for supplemental information when necessary, forwarding the required documentation to appropriate individuals such as the Auditor's office, the Division of Small Business Opportunity and working with the assigned City Attorney. Facilitate Prequalification Board meetings and record board recommendations. Present recommendations to Executive level management. Create appropriate response to applicant and record in database. Provide lists of prequalified contractors to contract administrators and Project Managers throughout the City. Accurately interpret and enter data from a contractor's prequalification application into the data base to prepare the Contractor Compliance History and assess project types and values for Board review.
Other ancillary duties include generalized support of Manager, Administrator III, Administrator II, Contract Coordinators, and Contract Administrators. This support task may include copying, filing, and organizational support, meeting scheduling, making travel arrangements, data entry into specialized systems, and occasionally traveling to other City buildings in support of contracting functions.
Two years of experience performing specialized and/or technical office support work of the type and at the level of Administrative Support Assistant IV.
A combination of the appropriate type and level of education and experience may be substituted for the minimum education and experience requirements.
This experience should include: Review and evaluation of forms, applications, computations, documents or other information to determine accuracy, completeness, acceptability, or compliance based on extensive knowledge of specialized area or legal requirements. Determine and evaluate facts and make decisions without the benefit of direct guidance or supervisory review. Prepare and process documents and other forms in accordance with legal precedents or other specialized/technical procedures. Provides specialized information, identifies problems within a defined scope and has the authority to resolve discrepancies, and follows up on requests or complaints.
The City and County of Denver values leadership that influences the commitment, ability and willingness of employees to provide quality service to the citizens of Denver.
Information provided on the application / resume is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered, and additional information that is not listed on either the application or an attached resume may not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application and attached resumes.
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